CorporateEnquire With Us
Start the conversation

We use these details only to reply · demo form, not sent yet

Policy & approvals

Every booking, approved by your admin.

Your team requests a trip, the policy check runs first, and your admin approves in one tap. Nothing is booked before that.

  • Admin approval on every booking
  • Policy checked before it reaches them
  • One-tap by email or dashboard
3 waiting for youSample2 in policy
Priya Mehra · BLR → DELEconomy · 77.00 USDC · In policy
77.00 USDC
Flight 6E-204 · Thu 14 Nov · Depart 07:15
ApproveDecline
Arjun Nair · DEL → BOMOver cap by 134.00 USDC · Flex fare
254.00 USDC
Reason: “Client moved meeting”Review →
This month
38 approvedaverage reply 4 minutes

Policy that runs before the admin approves

Most tools flag a broken policy after the ticket is issued. On Atravelx the check runs first, so your admin approves with the facts in front of them.

Rules per team, grade or route

Each team gets its own cabin, caps and approvers.

Flights policy · StandardSampleActive
CabinEconomy · Premium over 4h
Price cap120 USDC domestic · 900 USDC intl
Advance booking7 days · over-cap flagged

Checked before the admin sees it

Every fare at search and every request is checked before the admin sees it.

Policy check summarySampleIn policy
  • Economy cabin selected
  • 96.00 USDC is under the 120 USDC cap
  • Booked 7 days before travel

Over-cap requests route directly to your admin and finance before ticketing.

Every request, with the policy result attached

The fare, the policy result, the reason and the cheaper option, in one view.

Arjun Nair · MarketingDEL → BLR · Thu 8 Oct · Flex fare
Sample254.00 USDC

Policy check: 134.00 USDC over the 120 USDC cap.
Traveller's note: “Client moved meeting, only refundable fare left.”

ApproveDeclineAsk for cheaper fare

Nudges, not just blocks

Travellers see the cheaper, greener choice first, so it becomes the easy one.

Rules applied before you bookSamplePolicy nudge
Fast train (3h 15m)19.00 USDC

Under 4 hour route rule: rail preferred over flight. Saves 82 kg CO₂.

Flight equivalent: 77.00 USDCRequires VP sign-off

How a booking gets approved

Four steps, usually a couple of minutes. Click through them.

Active request

Booking request · DEL → BLR · Thu 8 Oct

SampleOver cap · Flagged
Flex · refundable

Non-stop · 18:00 → 21:40 · 30 kg

254.00 USDC

134.00 USDC over the 120 USDC cap.

In-policy options on this route start at 19.00 USDC.

Submit to adminShow in-policy fares

Try the policy check on your own numbers

Move the rules an admin would set and watch each fare re-check itself.

Your policy rules

120 USDC
40 USDC300 USDC
3 days
0 days14 days before departure
Refundable fares onlyBlock non-refundable tickets

Trip: DEL → BOM, Economy, booked 7 days ahead. Every request goes to the admin; flagged ones arrive with the reason attached.

Calculated live options

Sample
SaverIn policy

Non-refundable · 15 kg check-in · Under the 120 USDC cap · booked 7 days ahead

19.00 USDC
ValueIn policy

Non-refundable · 25 kg check-in · Under the 120 USDC cap · booked 7 days ahead

31.50 USDC
FlexOver the rules

Changeable · refundable · 30 kg · 134.00 USDC over the 120 USDC cap

254.00 USDC
2 of 3 in policy:Saver and Value are a one-tap approval for the admin. Flex arrives flagged, with the reason attached.

Policy templates that grow with you

Start with three fields and add rules as you grow.

Startup

Three fields, one admin

Economy, a cap and a few days' notice. The founder approves every request in one tap, by email or on the dashboard.

  • Economy cabin
  • 120 USDC domestic cap
  • 5 days' notice
  • Founder approves by email
Set up in ten minutes
Growth

Per team, with a second signature

Different rules for sales and engineering, and finance signs the big ones.

  • Everything in Startup +
  • Caps per team
  • Premium economy over 4h
  • Refundable only for leadership
  • Finance signs over 600 USDC
An admin per team · delegation
Enterprise

Per entity, grade and route

Cabin by grade, negotiated fares first, and two-level approvals across every entity.

  • Everything in Growth +
  • Cabin by grade
  • Negotiated fares first on busy routes
  • Two-level approval with an SLA
  • Policies per entity
Unlimited policies · SSO · audit trail

An audit trail on every booking

Who requested, what the policy check said, who approved and when, what was paid: every booking keeps its history.

  • Every request and decision recorded
  • Over-cap approvals visible in analytics
  • Export to Excel or CSV for audit
Audit trail · DEL → BLR · #84920SampleComplete
  1. Searched DEL → BLR · 8 OctArjun Nair
  2. Picked Flex 254.00 USDC · over capPolicy check
  3. Reason attached: “Client meeting moved”Arjun Nair
  4. Request sent to adminRahul S. · email + dashboard
  5. ApprovedRahul S. · email
  6. Wallet debited · Ticket issued · Invoice loggedAtravelx

Frequently asked questions about policy and approvals

Can't find what you need? Your dedicated desk answers on +91 92500 00511, 24/7.

What can a policy control?

Cabin, price caps, advance-booking days, refundable-only fares, non-stop preference and who approves. Rules can differ per team, grade, route or entity.

Can an employee book without approval?

Not by default. Every ticket waits for an admin's approval, and you can relax that for a team if you want to.

What if the approver is away?

Hand approvals to a deputy for a set period. Requests go to them, and the audit trail records who approved.

Can travellers see the policy?

Yes. Search results show in-policy badges and the cap, so travellers know where they stand before they submit.

Set your policy this afternoon

Three fields to start, every rule you will ever need when you grow. Your travellers can book by evening.